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| Version | User | Scope of changes |
|---|---|---|
| Aug 26 2009, 5:48 AM EDT (current) | chachabooth | 503 words added |
| Aug 26 2009, 4:48 AM EDT | chachabooth | 86 words added, 3 words deleted |
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This activity describes a process that can be used with a team to design a monitoring system for a concrete peacebuilding initiative. This process might be split into several sessions.
| Purpose: | To develop the monitoring system for a concrete peacebuilding initiative |
| Participants: | The core participants of this activity are the team members dealing with the project or programme directly. Other staff, such as finance officers and adminitstrative staff, could also be involved. In addition, the process will benefit from the participation of local stakeholders, such as partner organisations. |
| Time: | Steps 1 to 6 in the process – at least 2 sessions, 90 min. each. Step 8 – at least 1 session, 90 min |
| Materials: | Flip charts Marker pens Notebooks and pens |
| Process: | 1. As this step might take place at some time distance to the last step (baseline development), do a recap together with the team where you are in the PMEL process for the project or programme. This might include the results of the baseline study. Consider that the baseline study results could necessitate changes to results chain and indicators (learning). 2. Participants will most likely already have been familiarized with the “theory of monitoring”. To refresh knowledge you can give a short presentation and ask the team to study the handout once again. 3. Write the question “What do we need to monitor?” on a flip chart. This should be a relatively simple question to discuss as this follows the steps taken in the PMEL process earlier. List answers of participants on the flip chart. Probe for the three forms of monitoring: implementation, context and theories of change monitoring. 4. Continue with the next question “What tools do we need to keep track on all these things?” Facilitate discussion among participants. It is likely that the list will contain some of the tools that were used during the baseline study. You can feed some tools in the discussion – that are simple but maybe less obvious, such as the results journal, team monitoring sessions, change stories, context analysis. Link the tools you select to the aspects that need to be monitored on the flip chart. Reflect for each tool why it is suitable for measuring the specific aspect and what the learning potential for using this tool is. 5. Ask the team to now develop a written description – also possible in form of a figure – of the cornerstones of the monitoring system. Ask one team member to present his/her description to the group. Ask participants to add what is missing compared to their descriptions. Reflect whether all aspects listed in step 3 have been considered. 6. Together with the team develop an initial monitoring plan on the flip chart, i.e. which monitoring activity takes place when, where, who is responsible, who is involved? 7. Now, the monitoring tools need to be designed. This will probably also include the development of an information sharing infrastructure, i.e. a document where the data from monitoring is gathered and updated. It seems most practical to have this step taking place separately (not involving the whole team) in the initial stages. It seems viable to assign one or two group members to develop drafts of the monitoring tools. 8. Introduce the draft monitoring tools developed in step 7 to the rest of the team. This should be done by the team member(s) who has (have) developed the tools. Discuss the tools – are any adaptations necessary? Do the developers need input from the team? 9. Start working with the monitoring tools!!! |
| Note: | |
| Handout(s): | Monitoring as learning |
| Source(s): | chachbooth@gmail.com |
