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Activity: The report
| Purpose: | To digest the content about evaluation in peacebuilding To raise awareness of evaluation as a learning opportunity |
| Participants: | at least 6, should work best with around 10 participants, but up to 20 should be manageable |
| Time: | about 2,5 hrs. |
| Materials: | Flip charts Marker pens Note books Pens Copies of an appropriate evaluation report (see example in text) |
| Process: | 1. Introduction: Tell participants that they will now deal with a scenario that organizations can feel quite uncomfortable with – receiving the findings from an external evaluation. Ask two or three participants to volunteer for the role of the external evaluators The rest of the group will take on the role project team receiving the reports’ findings. (Note: If you have more than 12 participants in your group, you can consider having an observer group or a group representing local stakeholders.) The scenario will be the meeting of the evaluating team with the project team with the purpose of sharing the findings. The evaluation draft report has already been shared with the project team before that meeting. 2. Preparation for the scenario: Distribute the evaluation report. The following report could be used: Laura McGrew, Summary Evaluation. Danish Refugee Council - Strengthening Women's Role and Influence in Peace-building and Conflict Resolution in the Mano River Union and Cote D'Ivoire 2007-2008, Danish Refugee Council, January 2009. <http://www.drc.dk/uploads/media/women_building_peace.pdf> (accessed 28 August 2008). This report seems appropriate, as the summary is short and clearly focused on recommendations. However, you can also chose another report for this activity, possibly one that fits well with the background of your participants. The project team The "project team" reads the report and imagines to be in the position of the receiving project team: What questions can they think of for the evaluators? What does the report mean for the future of the project? Are there elements the project team does not agree with? The evaluators team The evaluators team reads the report and prepares with the help of flipcharts a short presentation, focusing on the recommendations part. The presentation should take not longer than 10 min. when the scenario is conducted. Allow sufficient time for this part of the activity, at least 60 min. First of all, both teams need to familiarise themselves with the report and get into the shoes of evaluator of project staff. Secondly, the report is also a good opportunity to study an actual example of an evaluation and thereby digest the introduction to evaluation that participants received. 3. The scenario Convene both groups for the meeting between evaluators and project team. Arrange chairs and tables in a suitable way, have flipcharts and marker pens available. The meeting scenario starts with the presentation of the findings (about 10 min.), then follows the discussion between evaluators and project team. Let the discussion flow for about 15-20 min. Then interrupt and share your observations with the group. If the group has not yet gotten to that point, ask the group to focus on the future of the project. Give the group at least another 20 min. 4. Debriefing
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| Note: | |
| Handout(s): | |
| Source(s): | chachabooth@gmail.com |
chachabooth |
Latest page update: made by chachabooth
, Aug 28 2009, 3:35 AM EDT
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